Remote meetings are the new global reality, which has added an extra layer of complexity when trying to work with multiple teams across the world.
Some fundamental and practices will ensure that you are successful in managing an effective remote meeting
The practices can be broken down into 4 areas
Communications (Voice Video)
Know and test the tools before the meeting. It is awkward and frustrating to learn about a tool while running a meeting simultaneously. Common voice video communication tools are:
Collaboration Tools (Collaboration and Sharing)
There are multiple tools that you can use to share and collaborate with the team, these visual and sketching tools help you connect with your attendees: Common tools are
Agenda (Intent of the meeting)
Send out the agenda in advance so that everyone is aware of the intent of the meeting. Tools that will help you consolidate your documentation
Ensure that there are meeting engagement protocols (ground rules) are laid out, agreed, and understood by the team
Ensure everyone understands the objectives of the meeting
The meeting intent may be the same from the pre-Covid days but the introduction of technology and everyone working remotely adds greater pressure on the person running the meeting. This means they need to be prepared not only about the meeting subject but also the technology.